What Makes a Great POS System?

POS

The massive number of POS systems available make it extremely difficult to choose. Do you need a single Verifone credit card machine? A full computer terminal? Or something that will work with the evolving world of mobile payments? Usually the specific demands of your business will determine what kind of POS system is right for you, but here are some areas to keep in mind while you consider.

Ease of Use

POS systems, from the simplest credit card machines to the most advanced terminals, should be easy to use. Intuitive software is essential to ensuring that your employees can easily learn the program and manipulate its features quickly when a customer is present. Another important thing to take note of when purchasing a POS system is the amount of customer care available. No system is perfect, and you’re sure to encounter problems with the new system. Makes sure the company offers adequate, easy to access support for their systems. This will also help your employees if they get into a bind processing a purchase in front of a customer.

Ready For Tomorrow

All technologies are changing day by day, but POS systems especially change at a pace so rapid that it feels like they are completely different by the time you have your staff trained on a new one. Far from a joke, it’s best to be prepared for the possibility that “the next best thing” is just around the corner–that’s why it’s best to be looking ahead with every system you consider. Many experts believe that mobile payments might overtake credit card payments as the preferred method within a decade. So be sure that any system you purchase, even a basic system, was designed to be forward thinking and accept software updates or emerging technologies.

Data

Most POS systems will offer up reporting systems and data storage to help you better manage your books, track your inventory, and more. Ensure that any reports generated by your POS software are easy to use and tailored to your convenience. DO you prefer graphs and charts or spreadsheets? Do you need data to be exported to certain other software programs like a bookkeeping system?  Keeping in line with our second point about having an eye on the future, it’s always advisable to go with a system that has built-in cloud support, a growing technology, which will allow you to access information about your business from anywhere.


5 Questions for Improving Customer Service

POS

Growing your business involves a lot different factors, but one of the most important aspects of your increasing clientele is ensuring an excellent experience. Here are 5 ways that your can enhance the customer service among your employees in your retail store:

Do Your Customers Know You?

Customers want to be able to put a face to a business in order to trust it, and that means either having a physical presence or a little bit of honesty to show people they can trust you. For salesman this can come down to giving out some basic personal information, like family or where they went to school.

Are You Available?

Perhaps even more important than your inventory is your availability. Customers should be able to call you with ease to inquire about anything they might need. Encourage your team to give out their work number so that customers feel that they can call and ask for something when they need it.

Do You Offer Special Services?

There is something to be said for rewards, and that is certainly true of your best customers. When one or two people in particular are willing to drop quite a bit of money in your store, you should give them incentive to do so again. Rebates, special offers, and a little bit of VIP treatment for regular customers can go a long way.

Is Your Team Knowledgeable?

Connecting with customers requires a lot more than just talking about the product most of the time. Customers want to feel that they are in the hands of someone who really understands the product and the market. Encourage your employees to stay on top of relevant trends, competitors, and always look for subjects they might share with potential customers.

Is Your POS System Efficient?

Of course, you will want a POS system that can handle intense volume in order to bring in as much money as possible, but the second function that a good system serves is in making your customer’s experience as smooth as possible. Rejected payments, long wait times, or items that ring up incorrectly all add considerable time and frustration to your customer’s experience in your store–not just at the register. Make sure that your POS system is updated and ready to handle the volume heading your way.


Is It Time to Upgrade Your POS?

POSWhether you have a restaurant or a retail shop, taking payments will always be your top priority. That’s why most often new shops get the latest and best technology from Verifone or any other big name brand of POS system–to make sure that payments get taken by employees as easily and quickly as possible. At first, all should go well with your payments and processes, but what about after a few years? These days technology changes so fast that a POS system which once seemed unbeatable might feel like a dinosaur by comparison to other, newer systems. But advancing technologies isn’t the only sign that it’s time for an upgrade. here is our list of the top reasons to invest in some new technology for your business and profits.

  1. It’s All In the Timing: Routine procedures should be expedited by your POS system, not slowed down. A POS system that’s up to date and working for your business will make the amount of time your employees spend with each customer at the register shorter. If you noticed lines building up around the check-out, speak to your employees. If they aren’t doing anything differently then the blame probably lies with your software or equipment. Start paying attention to page loading times on the computer. If it’s taking more time than you would normally anticipate, it’s time for an upgrade.
  2. Scanner Malfunctions: Another thing that can easily slow down your employees are scanners that don’t pick up a barcode on the first try, or bring up the wrong item altogether. Test scanners regularly to ensure that the correct item is being brought up–a mistake that might be easily missed by a distracted employee and lead to a customer being mischarged.
  3. Rejected or Delayed Payments: Credit card swipes often require a certain amount of time to process payments, especially on older models, but newer technologies are making this time shorter and shorter. If your customers are standing around waiting for their payment to clear, you’re not doing your business any favors. This is time that can easily build up frustration in your customer causing them to not return–even more frustrating are payments that get rejected or denied when the fault is really in your network connection and not with a customer’s card.

Updating your systems to meet with the times is the best way to ensure that customers are happy with your services and ready to come back again soon.


5 Ways to Improve Inventory

POSKeeping track of inventory is essential to the healthy growth and success of any business, so it should be a the top of your list. By following these 5 simple tips and investing in a POS system that uses advanced technology to better keep track of your business, you can ensure that you know what is happening with your inventory at all times.

Digital POS systems

Recent studies have shown that a lot of small businesses and independent retailers continue to monitor their products by hand. Today’s POS software is much more than just a credit card reader, and it will easily help you by digitally registering all items sold. In today’s digital world, it’s important that your inventory head to the computers as well.

Total Costs

Using the information provided by your digital POS system to track total costs is a good way to quickly identify the products an brands that are selling the fastest and have the highest margins. Now that your inventory is located in an easy and up to date digital format, start using all the new information to your advantage.

Access Your Data

The way to best use this information and access it is through centralizing your POS information. Many new POS terminals come with cloud-based services that allow you to access data from anywhere. This makes it easier than ever to check in on a day’s sales even when you’re away from the store.

Better tracking

Theft, damage, and carelessness will inevitably lead to the loss of some pieces of inventory, but a lot of these issues are easily avoidable with a POS system that prints detailed reports.

Rotations

Another way to use the information contained in your new POS system is by keeping track of how long pieces of inventory have been in your store room. Experts recommend getting rid of old inventory as quickly as possible. Old inventory is just taking up space and keeping you from getting exciting new products.


Making Retail Green

POSMore and more customers appreciate and are drawn to businesses that make an effort to help the environment. Sometimes it can be overwhelming to understand the right steps to take to make your business more environmentally friendly, and this keeps a lot of businesses from implementing the simple changes they can that will make a big difference and attract environmentally aware customers.

Taking advantage of recent advancements in POS technology is a great start. E-receipts make a huge impact by cutting out the massive amounts of small papers that businesses often hand out. If you have already brought on a new POS system to limit the amount of receipts, here are three other suggestions that will easily cut down on your waste.

Recycling

Make sure that you understand all of your local recycling guidelines. In many cities there are different rules in place for businesses than individuals. For example, in some areas, you might be expected to carefully sort out plastics from metals and glass. Make sure that you and your staff are completely aware of all guidelines and regulations so that you can take full advantage of the programs that already exist.

Reuse

Furniture, shelving, storage, boxes, and other items that you use on a daily basis are good places to save both money and waste. Why buy completely new products on a regular basis when so many businesses just like yours are letting these items go for next to nothing. Do a quick internet search to find used items that can be put to a new purpose in your store, saving you money and saving the environment wasted items.

Bags

A lot of conscious customers these days will bring their own totes when they go shopping because they don’t want to waste the paper and plastic that goes into shopping bags. It’s always a good idea to have these on hand, but implement new policies that will limit the number of bags being handed out per day.

In addition to your advanced and green POS system, these three simple rules will easily turn your business into a greener place that’s friendlier to the environment and more customers.